The Office of the NTU Registrar provides services in all registration related functions and maintains and protects student academic records; closely monitors course offerings, enrollment history patterns, and grades and degrees awarded.
Registration is the process of selecting courses, receiving a class schedule, and completing enrollment at Navajo Technical University. Registration is held at the campus location announced during student orientation at the beginning of each semester. Students admitted on regular status can pre-register for courses through the Registrar’s office.
All students enrolling are assigned two advisors (faculty and counselor) to plan their schedules and provide guidance throughout their academic enrollment.
A student registering for 17 or more credit hours (fall/spring semester) and 7 or 9 credit hours (depending on the length of the Summer Session) must obtain prior written permission from the Dean of Instruction.
Students who register for classes late will be assessed a late registration fee.
Students wishing to drop individual classes or withdraw from NTU completely must do so by the official deadline. Students are responsible for initiating a course drop, or they may be dropped by their instructor for non-attendance. Such changes could affect a student’s financial aid, scholarship, and/or refunds. Students who officially drop classes after the drop/add date are still responsible for payment of tuition and any other fees. Students who are not officially dropped from a course and have passed the Withdrawal deadline will receive a final grade of “WF”, “WP”, or “F” for the course.
Students wishing to add individual courses must do so by the official deadline. Any requests after the deadline will not be granted. All add/drop changes must be completed through the Registrar’s Office.
In the event a student cannot attend classes after final registration of classes, it is the student’s responsibility to withdraw from the college before the Enrollment Withdrawal deadline. Withdrawal forms are available in the Registrar’s Office. Students who withdraw after the withdrawal date on the calendar will be responsible for any outstanding financial accounts. Withdrawing past the Official Withdrawal date requires the instructor to assign a grade of “WF”, “WP” or “F” and included in the transcript. The grade of F will be counted as failing grades which will be included in the calculation of the grade point average. Students who do not officially withdraw by the drop/add deadline will be responsible for tuition and fees in accordance to the Tuition Refund Policy.
Note: Faculty is not responsible for dropping students who do not attend.
Student records are maintained confidentially in accordance with the Federal Family Educational Rights and Privacy Act (FERPA) of 1974. This law protects the privacy of a student’s educational records by establishing the right of students to inspect their records and providing guidelines for the correction of inaccurate or misleading records. FERPA applies to all schools that receive funds under U.S. Department of Education programs.
Accordingly, NTU has adopted the following policies:
- No document in a student’s record or transcript will be released without the student’s written authorization unless it is for NTU faculty and/or staff who have a need to know, in order to comply with a judicial order, or for emergency health and/or safety purposes. Before NTU can release information to employers or other institutions, the student must have a signed Release of Information form on file.
- The following information, categorized by the law as “directory information,” may be released without the student’s consent unless the student requests the information be withheld:
- Dates of attendance and graduation
- Program(s) enrolled in or graduated from
- Educational majors, awards, and certificates
- Videotapes or photos of students participating in NTU activities
If a student does not wish to have this information released, a request for non-disclosure of directory information must be submitted in writing to the Admissions/Registrar’s Office. This request must be submitted by the student within the first two weeks of their first semester and is valid until the student withdraws their request for non-disclosure by providing written authorization for the release of that information.
- Students have the right to examine their official file. Requests to examine student records should be scheduled in advance with, and performed under, the supervision of the Registrar. The student must submit a written request to the Registrar requesting the documents to be reviewed and indicating which documents are to be reviewed.
- Students may submit a written request to the Registrar to amend a record that is believed to be inaccurate or misleading.
- Students have the right to file complaints with the Family Policy Compliance Office of the U.S. Department of Education concerning any alleged failures by NTC to comply with the FERPA.
The Registrar’s office issues both official and unofficial copies of NTU student academic records. A student may request an official transcript of their academic record, and it will be issued in accordance with the student’s wishes subject to transcript policies. A fee is charged for all official transcripts. The student’s signature is required to authorize the release of the transcript. Contact the Registrar’s office for more information.
The Registrar may place a Hold on a transcript (official and unofficial) when a student has an outstanding debt to the college. No official transcript will be released to the student or to any other person or institution until all of the student’s outstanding obligations to the university have been paid.